As an organization, BADJA
members have been part of thousands of weddings, Bar/Bat Mitzvahs,
corporate events and school dances. Below are a few helpful ideas to
keep in mind while planning your event.
Meet Your Vendors -
It is important to meet and communicate directly with the vendors you will
be working with on the day of your event. Direct communication will
reduce the chance of errors or confusion. Strongly consider this if
you are hiring a
company that does not allow you to meet/work with your day-of vendor.
Get It In Writing - While
it is obvious that you would have a contract for some major vendors
(caterer, DJ, photographer), others may operate without a formal contract,
and treat your event like you are placing an advance order (some florists,
bakeries, limo companies, etc.). Make sure you get a contract and
reduce any oral commitments or changes in writing so both parties are
Don't Sweat The Small Stuff - You've done your homework, now let your
professional vendors do what they do best. Don't try to micro-manage
the details on your big day. Don't overload your DJ with "must play"
songs, but allow him/her to get to know your style and incorporate your
requests with other proven crowd pleasers (as long as they are not on your
"don't play" list).
Don't Hire Too Many Vendors
- Overwhelming your son's/daughter's friends with a DJ plus several other
types of entertainers may seem like a great idea, but more than often it
leads to the kids having too much to do, and none of the vendors are
utilized to their maximum abilities anyway (i.e. the DJ will have an empty
dance floor because the kids are in another room playing video games).
Consult with your DJ or event planner for helpful suggestions on other
vendors that have worked as party "allies" instead of "attention
Lead The Fun - Many
employees are nervous to just be themselves at holiday parties or
corporate gatherings. While you don't want to send a completely
carefree message which could invite inappropriate behavior, you should
ensure that the senior company managers are seen enjoying themselves on
the dance floor and/or mingling with all of the employees and their
guests. This morale-booster is in some cases more valuable than any
bonus you could afford to give your employees.
Discuss Your Music
Expectations With Your DJ Before The Event - With music lyrics
becoming more risqué than ever, you should be aware that students will
want to hear songs that contain suggestive themes. Professional
deejays use only radio edits (appropriate for airplay on AM/FM radio
stations) and you shouldn't worry that students will hear something they
aren't already exposed to on a daily basis. Eliminating all of these
songs would be nearly impossible in the course of a 3-4 hour event, plus
it would cause students to leave the event early because "their type" of
music is not being played. At a senior prom, for example, it is much
safer for a group of 18-year olds to hear/dance to "Baby Got Back" then to
leave the dance early for a drinking party at a nearby hotel room.